Master Association Board Nov. 27 Meeting Summary
On Nov. 27, the Ken-Caryl Ranch Master Association Board held a Budget Ratification Meeting followed by a regular meeting of the Board. Following is a summary of both meetings:
Budget Ratification Meeting:
- Board President Seth Murphy gave an overview of the new Budget Ratification Process per the Colorado Common Interest Ownership Act (CCIOA). The Budget Ratification Meeting is a requirement of CCIOA as of 2018. He also gave an overview of the 2019 Budget, which was adopted by the Board on Nov. 7, 2018.
- Ken Anderson questioned the classification of water expenses and the Ranch House Pool replacement as one-time projects. Seth Murphy clarified that the Board hasn’t committed to fund water for future years, but a decision may be made to make it an on-going operating budget item. The pool funding would be for two years.
- Rilla Reinsma questioned the Accrued Vacation/Sick Leave line item on the Balance Sheet. The Board and Staff explained that it is a benefit from several years ago that will be paid out to eligible employees at the end of employment.
- Ruth Sundberg said the Master Association raised dues $3 per month in 1993 in part to cover the cost of user fees for the pool. She encouraged the Board to raise dues an additional dollar to cover pool fees in 2019.
- Joe Levy gave an overview of a citizens meeting held on Nov. 26, 2018 to discuss the budget cuts proposed in the 2019 Metropolitan District. The meeting was organized by residents, and staff was invited to attend to provide information and answer questions.
- Matt Marshall shared an idea to raise revenue through co-ops using open land. Ideas included a vineyard and a greenhouse to raise revenue for the Master Association.
- Cathy Packard shared concerns about recreation programs and staffing levels of the Metropolitan District.
- Bruce Heise expressed concerns about reducing funding for the drainage program.
- Jerry Sullivan thanked the Board for making ballfields available to Ken-Caryl Little League.
- The Board discussed resident concerns regarding the proposed pool fees for the Metropolitan District. Dave Seagraves brought up the idea of raising the dues an additional dollar to cover pool fees. Seth Murphy explained that the Master Association budget was adopted on Nov. 7, 2018. To change the adopted budget would require notification to the community per the Master Association’s Communications Protocol and the Colorado Common Interest Ownership Act. The Board felt there are other potential ways the Metropolitan District and Master Association could work together regarding the pool fees. The budget stands at the original $1 per month dues increase as adopted at the Nov. 7, 2018 meeting.
Regular Business Meeting:
- Jim Mahoney gave an overview of the Open Space Volunteer Patroller Program and thanked the Board for the trails.
- Jim Fodor requested an update on the injured trail users from earlier in the year. The Board did not have an update. He asked if the Master Association has been sued by trail users, and the Board said no.
- The Master Association received several complaints from residents about a Volunteer Patroller. The patroller attended the meeting and responded to the complaints. A motion passed with a 3-2 vote to not have the patroller continue as a Volunteer Patroller. Chris Figge, Andy Lydens, and Erlinda Stafford voted in favor. Seth Murphy and Dave Seagraves opposed.
- A motion passed to write off the debt owed by advertiser account #36808.
- Sean Warren presented a report from the Open Space Committee regarding campsites. The Board supports the Open Space Committee’s recommendation not to add a new campsite.
- Cathy Packard thanked the Open Space Committee for recognizing that camping similar to Dakota Lodge is no longer available.
- The Equestrian Center Task Force recommended a rate change from $35 to $100 for horse trailer parking in the DL lot. The Board supported a change to $95. A motion passed with a 3-2 vote to increase the horse trailer parking to $95 per month. Motion approved by Erlinda Stafford, Seth Murphy, and Chris Figge. Opposed by Dave Seagraves and Andy Lydens.
- A motion passed adopting the 2019 Master Association Committee Membership. The membership additions are:
o Matt O’Brien to the Architectural Committee.
o Increase the number of Community Planning Committee members to 13 and appoint the following 9 new members: Rachel Carter, Meg Hollingsworth, Jordan Kelsey, Jennifer Manta, Jeffrey Nesheim, Rilla Reinsma, Stephen Saul, Trey Spiller, and Philip Varley.
o Douglas Graham and Jenny Kozlowski to the Open Space Committee.
o Jane Saul to the Historical Society.
- Seth Murphy recommended the Board discuss with the Metropolitan District Board the role of the Community Planning Committee going forward.
- Erlinda Stafford reported on the progress of the Equestrian Center Task Force in looking at rules and responsibilities.