Meeting Summary of Sept. 18 Master Association Board Meeting
On Sept. 18, the Ken-Caryl Ranch Master Association held a regular meeting and discussed the following:
• There were two hearings for Open Space Rules Violations.
• The Colorado Native Plant Society sent an email to Rilla Reinsma regarding a rare plant from the 19th century that potentially could be in our open space. They are requesting two members of the Botanic Gardens survey the Ken-Caryl Ranch open space. The Board suggested they contact Sean Warren to arrange for the survey.
• Jim Fodor passed out a letter he wrote to the Board on Aug. 31 requesting information about the Trail Club and a list of serious bicycle accidents. The Board advised him that the Trail Club is a private entity, and the Master Association doesn’t have a list of its members. Sean Warren said there were two accidents on Cougar Trail and one on East Plum Thicket/Manzanita Trail.
• Dennie McGarry provided Trail Club statistics and thanked Dave Seagraves and the Boy Scouts for volunteer work in the community.
• Joel Pankow asked if the Community Planning Committee is going to publish more information about the Resident Survey results in the future. CPC Chair Liz Dowdell said the committee is currently working on updating the Community Plan and not focusing on more articles.
• Linda Metzger presented a document to the Board showing photos and a list of maintenance items to be addressed.
• Auditor Jim Moore presented an overview of the 2017 audit. He suggested the Board look over the bank reconciliations periodically. There was an issue in 2017 with a CD that was not stated properly so cash was overstated. The issue was corrected. Resident Bruce Tugman expressed his concerns about bank reconciliations and finances in general. Bruce suggested the Board reinstate a Finance Committee. A motion passed authorizing funds in the Special Project Funds contribution and accepting the 2017 audit.
• John Archer with the Assured Partners Group, the Master Association’s insurance broker, provided an overview of the insurance renewal for the Master Association. The insurance policy includes an overall premium increase of 4.16 percent. A motion passed authorizing staff to enter into an insurance renewal through Assured Partners.
• A group of residents recently formed an Issues Committee, Ken-Caryl Ranch Residents in Favor of 2018 Mill Levy Increase. A representative from the Issues Committee presented an overview of financial and in-kind donations they requested from the Master Association Board. Six residents spoke about their concerns about using Master Association dollars to support the campaign. One resident said it is legal for the Master Association to take a position and support the mill levy.
• A motion passed ratifying the Board’s decision to allow the Issues Committee to run a half-page ad in the Sept. 19 issue of Life at Ken-Caryl at no charge.
• A motion passed directing staff to run an in-kind quarter-page ad in the Oct. 3 and 31 issues, an in-kind half-page ad in the Oct. 17 issue, and make a donation in the amount of $2,500 to the “Ken-Caryl Ranch Residents in Favor of 2018 Mill Levy Increase” Issues Committee.
• A motion passed authorizing the use of the Ken-Caryl Ranch logo on mill levy promotional materials by the “Ken-Caryl Ranch Residents in Favor of 2018 Mill Levy Increase” Issues Committee.
• Sean Warren reported that the aerator at Brannon Gearhart Pond has been fixed.
• Chris Pacetti said the Reserve Study will be updated this fall.
• The Board discussed the proposed 2019 Master Association Budget at length. The Board decided to delay the following potential projects: Trail Master Plan update, Gutter Guard installation, Plum Thicket Trail improvements, and vehicular access improvement to South Docmann. Seth Murphy wants the biological survey in the South Hogback paid for by the MD. He said the MD needs to fund the survey and should either get a grant or take the money out of the $250,000 the MA is funding for water. The Board discussed Ranch House Pool funding to supplement the money the MD is using from the lawsuit settlement. The Board wants to look at reallocating funds to come up with $350,000 to $400,000 to use toward the pool. The Board discussed the possibility of a dues increase and wants to see $1, $2, and $3 increase options for the draft budget for the October meeting.
• Courtney Gasperson resigned from the Architectural Committee. A motion passed appointing Chris Figge to the Architectural Committee.
• A motion passed authorizing staff to increase the Lien Fee to $100.
• Staff brought up a recent issue regarding Girl Scouts and painted rocks in the open space. The Board suggested staff work with the Girl Scouts to reach a resolution.