Privacy Policy

Ken-Caryl Ranch Privacy Policy

For Ken-Caryl Ranch websites, digital services, communications, and transactions
Our commitment to privacy. The Ken-Caryl Ranch Metropolitan District (KCRMD) and the Ken-Caryl Ranch Master
Association (KCRMA) respect the privacy of residents, members, visitors, program participants, and other users of
Ken-Caryl Ranch services. This Privacy Policy explains how personal information may be collected, used, protected,
and disclosed when you interact with Ken-Caryl Ranch websites, digital services, forms, communications, and
transactions.

1. Scope of This Policy
   This Policy applies to information collected through ken-carylranch.org, kcranch.org, and other websites, domains,
   applications, forms, messaging services, or digital services owned or operated by KCRMD or KCRMA, now or in the
   future.
   This Policy does not apply to websites, domains, applications, or services operated by third parties that you may
   access through links on a Ken-Caryl Ranch website. KCRMD and KCRMA do not control the privacy, content, security,
   or accuracy of those third-party services.
2. Information We Collect
   You may browse Ken-Caryl Ranch websites without voluntarily providing personal information. We collect personal
   information when you choose to provide it or when it is reasonably necessary to complete a service or transaction.

• Contact information, such as name, mailing address, email address, and telephone number.
• Account, registration, program, facility, reservation, permit, or transaction information.
• Information submitted through online forms, surveys, e-subscribe services, email, or other communications.
• Payment-related information when you make a purchase, registration, or other transaction.
• Technical information such as IP address, browser information, device information, and website usage data
  collected through server logs or similar technologies.

1. How We Use Personal Information
   KCRMD and KCRMA use personal information for legitimate organizational purposes, including to provide services,
   communicate with residents and members, process registrations and transactions, administer programs and
   facilities, improve digital services, respond to questions, maintain records, and support the safety, security, and
   operations of Ken-Caryl Ranch.

• Respond to inquiries and requests for service.
• Administer community programs, events, facilities, reservations, permits, and registrations.
• Send notices, newsletters, service updates, emergency information, and other communications you have
  requested or that are appropriate to the relationship.
• Process payments and maintain transaction records.
• Improve website functionality, service delivery, and user experience.
  Ken-Caryl Ranch Privacy Policy | KCRMA / KCRMD
• Protect KCRMD, KCRMA, their residents, members, employees, facilities, systems, and legal rights.

1. SMS / Text Messaging Privacy and Opt-In Data
   SMS OPT-IN DATA WILL NOT BE SHARED FOR MARKETING.
   Mobile numbers, SMS consent, opt-in records, and text messaging originator data collected by KCRMD or KCRMA will not be sold, rented, or shared with third parties or affiliates for their marketing or promotional purposes.
   KCRMD and KCRMA may provide limited SMS-related information to service providers that assist in delivering or supporting text messaging services, but only to the extent necessary to provide those services and subject to appropriate confidentiality and data-use restrictions. Text messaging opt-in data and consent will not be transferred to third parties for unrelated purposes.
   Participation in SMS communications is voluntary. Where applicable, message frequency may vary and standard message and data rates may apply. You may opt out of non-emergency text messages at any time by following the opt-out instructions contained in the message or by contacting Ken-Caryl Ranch.
2. Information Sharing and Disclosure
   KCRMD and KCRMA do not sell personal information to advertising agencies, data brokers, or other organizations. Personal information may be shared only when reasonably necessary for Ken-Caryl Ranch operations or when disclosure is required or permitted by law.

• With service providers or contractors performing services on behalf of KCRMD or KCRMA, subject to appropriate limitations on use of the information.
• When necessary to process a transaction, registration, reservation, payment, or other service requested by you.
• When required by law, court order, subpoena, public-records obligation, or other lawful governmental process.
• When reasonably necessary to protect the safety, property, systems, or legal rights of KCRMD, KCRMA, residents, members, employees, or others.

1. Email, Direct Mail, and Subscription Communications
   KCRMD and KCRMA may use contact information you provide to send information about services, activities, programs, meetings, community notices, or other matters related to Ken-Caryl Ranch. We do not sell mailing lists or email addresses to third parties for marketing purposes. Where an unsubscribe or preference option is provided, you may use it to manage optional communications.
2. Payment and Credit Card Information
   When payment information is submitted through a Ken-Caryl Ranch website or authorized payment service, reasonable technical and administrative safeguards are used to protect the transaction. Payment processing may be performed by third-party payment processors. KCRMD and KCRMA do not represent that any method of electronic transmission or storage is completely secure.
3. Cookies and Similar Technologies
   Ken-Caryl Ranch websites may use cookies or similar technologies to support website functionality, remember preferences, maintain transaction integrity, understand website usage, or improve services. Cookies are small files placed on a user’s device by a web browser. Browser settings may allow you to control or delete cookies, although disabling certain cookies may affect website functionality.
   Ken-Caryl Ranch Privacy Policy | KCRMA / KCRMD
4. Log Files and Technical Information
   Web servers may automatically record technical information such as domain name, IP address, browser type, requested pages, access times, and related system information. This information may be used to monitor website traffic, troubleshoot errors, improve website performance, identify security concerns, and generate aggregate reports. Technical log information is retained only as reasonably necessary for operational, security, administrative, or legal purposes.
5. Data Security
   KCRMD and KCRMA use reasonable administrative, technical, and physical safeguards designed to protect information under their control from unauthorized access, loss, misuse, alteration, or disclosure. No website, email system, messaging platform, payment system, or electronic storage method can be guaranteed to be completely secure, and KCRMD and KCRMA do not warrant that security measures are fail-proof.
6. Data Retention
   Personal information is retained only for as long as reasonably necessary to fulfill the purpose for which it was collected, support organizational operations, comply with record-retention requirements, resolve disputes, or satisfy legal obligations. Retention periods may vary based on the type of information and the purpose for which it is maintained.
7. Public Records and Legal Requirements
   Because KCRMD is a Colorado governmental entity, certain records maintained by KCRMD may be subject to disclosure under applicable public-records laws. KCRMA may also be subject to legal, contractual, or governing-document requirements concerning access to records. Nothing in this Privacy Policy is intended to restrict a disclosure that is required by applicable law.
8. External Links
   Ken-Caryl Ranch websites may contain links to third-party websites or services. A link does not constitute an endorsement of the third party or its privacy practices. Users should review the privacy policies and terms of any third-party website or service before providing personal information.
9. Copyright and Website Content
   Unless otherwise stated, the text, graphics, design, photographs, and other materials on Ken-Caryl Ranch websites are owned by or used with permission of KCRMD and/or KCRMA. Materials may be used for personal, noncommercial purposes unless otherwise permitted in writing. Commercial reuse, redistribution, mirroring, or modification of website content may require prior written authorization.
10. Terms of Use
    KCRMD and KCRMA strive to keep website information current and accurate, but information is provided for general informational purposes and should be independently verified when material to a decision. Website materials are provided “as is” to the extent permitted by law. KCRMD and KCRMA may update, modify, or remove website content at any time.
11. Changes to This Privacy Policy
    KCRMD and KCRMA may revise this Privacy Policy from time to time to reflect changes in services, technology, legal requirements, or organizational practices. The current version will be posted on the applicable Ken-Caryl Ranch website with an updated revision date.